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HTML Email Signature Setup

Now that you have received your HTML email signature file, you can add it to your email client to be used in your emails. You can find the instructions you will need to set your signature up on this page.
[We will be adding more email client setup instructions in the near future.]

If you run into any problems or things aren’t working for you, please don’t hesitate to contact us for help.

Firstly, choose the email client you will be using your signature in:

Outlook

Setting up in Outlook

Setting up your email signature in Outlook differs depending on the version of Outlook you are using.

Choose your version of Outlook below to view the relevant steps:
Outlook 2013
Outlook 2010
Outlook 2007

Outlook 2013

If you use Outlook’s normal signature creating process, all of your images will be passed through as attachments, even if they are remote images, so we have supplied you with HTML files that can be imported or copied into Outlook to work around this issue.

Before you begin installing the signature, you will need to see the hidden files and file extensions.

  • Go to your File Explorer (Windows key + E)
  • Select your hard drive (C:/ for most users)
  • Click on the Organize drop-down box
  • Click on the Folder and Search options tab
  • In the folder options, select the View tab, and make sure Show hidden files is selected, and uncheck Hid extensions for known file types
  • Open File Explorer (Windows Key + E)
  • Go to Your Username/AppData/Roaming/Microsoft/Signatures/
  • Paste your .HTML signature in the Signatures file.
  • Rename the file by changing the extension from .HTML to .HTM
  • Open Outlook 2013 and go to FILE
  • Go to Options
  • Click on the Mail Tab and then on the Signatures button
  • You should see your signature in the list of Select signatures to edit box. The name of your signature will be your file’s name. Also, in the Edit signature box, your signature may not display properly. Do not worry, this is perfectly normal. Do not make any alterations. Make sure that you choose your signature in the New Message and Replies/Forwards
  • CONGRATULATIONS! Your signature is now installed!

Source: http://myhtmlsignature.com/installing-your-email-signature-in-outlook-2013/

Outlook 2010

Before you begin installing the signature, you will need to see the hidden files and file extensions.

  • Go to your File Explorer (Windows key + E)
  • Select your hard drive (C:/ for most users)
  • Click on the Organize drop-down box
  • Click on the Folder and Search options tab
  • In the folder options, select the View tab, and make sure Show hidden files is selected, and uncheck Hid extensions for known file types
  • Go to File –> Options –> Mail and click on “Signatures”
  • Click “New” to have Outlook create a new signature and give it a name.
  • Go to the appropriate folder on the hard drive where your Signatures are found.
    • Windows 7 and Windows Vista
      drive:\Users\username\AppData\Roaming\
      Microsoft\Signatures
    • Windows XP
      drive:\Documents and Settings\username\
      Application Data\Microsoft\Signatures
  • Right-click on the .HTM file with the name you gave your new signature and open it with Notepad. Do the same with the HTML file we have supplied to you. You should have both files open in Notepad.
  • Select all and copy the HTML from your supplied file and paste into the new email template and save.
  • To modify the rich-text and plain-text options for your signature, open your HTML file in a browser window and copy the text of your signature.
  • Open the .rtf and .txt versions of your signature, paste in the text you copied from the browser window and save.
  • In Outlook, go to File –> Options –> Mail –> Signatures, set it to use your new Signature for both New Messages and Replies/Forwards. This will ensure consistent application of your template on all messages

Source: http://cfxcreative.com/blog/2011/01/tricking-outlook-2010-into-using-custom-html-template-for-new-messages-replies-forwards/

Outlook 2007

Before you begin installing the signature, you will need to see the hidden files and file extensions.

  • Go to your File Explorer (Windows key + E)
  • Select your hard drive (C:/ for most users)
  • Click on the Organize drop-down box
  • Click on the Folder and Search options tab
  • In the folder options, select the View tab, and make sure Show hidden files is selected, and uncheck Hide extensions for known file types
  • Open the Outlook 2007 E-mail Signature editor.
    • You can do this either via Tools, Options, Mail Format tab, Signatures…
    • or by opening a new email, selecting the Insert tab, clicking the Signature button and then the Signatures… option
  • In the E-mail signature editor click New, type in the name of your signature (in this example it will be called ‘New signature’) click OK and then Save.

You could go to the Edit Signature section and compose your own signature here, but we want to use the HTML signature that has been supplied. Creating a signature directly in Outlook is more restrictive and less likely to display as intended on other email clients, so let’s move on to the next step.

  • Go to the appropriate folder on the hard drive where your Signatures are found.
    • Windows 7 and Windows Vista
      drive:\Users\username\AppData\Roaming\
      Microsoft\Signatures
    • Windows XP
      drive:\Documents and Settings\username\
      Application Data\Microsoft\Signatures
  • Right-click on the .HTM file with the name you gave your new signature and open it with Notepad. Do the same with the HTML file we have supplied to you. You should have both files open in Notepad.
  • Select all and copy the HTML from your supplied file and paste into the new email template and save.
  • To modify the rich-text and plain-text options for your signature, open your HTML file in a browser window and copy the text of your signature.
  • Open the .rtf and .txt versions of your signature, paste in the text you copied from the browser window and save.
  • Go back to Outlook’s Signatures and Stationery menu and you should see your updated email signature.

Whilst you can edit the email signature in this panel, we recommend that you only edit the existing text. Any further editing may result in the signature not displaying correctly in other email clients like Gmail, Thunderbird etc.
If you run into any problems after editing the signature, you can reset it by following these steps again.

Source: http://www.mail-signatures.com/articles/html-email-signature-setup-outlook-2007/